Job Details

Administrative Assistant I - Human Resources
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Position Number: 5936784
Location: Las Vegas, NV
Position Type: Secretary and Administrative Assistants

Administrative Assistant I - Human Resources

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

The Administrative Assistant I will provide support to the Human Resources Department staff, CSN employees and community affiliates. This role is designed to help serve the department as a whole and will need to collaborate with external departments, multiple faculty members, and the administrative assistants.

Under the direct supervision of the Administrative Assistant IV, responsibilities include, but are not limited to:

Front Office Management:

Answer the Human Resources main phone number in a timely manner, generally within three rings. Transfer calls to the appropriate staff member and/or department. Take messages as needed.
Ensure office supplies requisition/orders are generated prior to running out of any supplies including paper and toner. Assist Human Resource staff with faxes and copier. Make sure fax machine and all copies are working properly and report problems to the CSN help desk or the Les Olsen repair department as needed.
Stay knowledgeable about CSN campus, its policies, procedures, contact and department and share the information with all customers seeking assistance, including via Customer Service email box.
Distribute incoming mail in a timely manner. Time stamp, log and distribute mail to the appropriate recipient as it comes in.
Update and maintain the Departmental phone list. Revise and distribute the list as changes to staff/office assignments happen.
Become knowledgeable of Workday functions and providing guidance and/or referrals to callers and visitors to the Human Resource office.
Check the Human Resource Customer Service inbox several times daily and respond or forward messages appropriately within 24 hours.
Assist employees will navigating the Workday system.
Enter all service requests for the requests for the department (requests for facilities management, help desk, etc.) Monitor requests as they process through and keep the AA IV and/or department staff aware of status.
Complete any an all special projects assigned by supervisor and/or anyone in the supervisory chain of command in accordance with the specifications provided.
Provide guidance and technical support to applicants applying through the Workday System ( Academic, Administrative Faculty and Classified application system.)
Answer applicant questions regarding the recruitment process and application deadlines. Assist with over the phone and/or email applicant's questions and help with the completion of the online application process.
Inventory Department office supplies each month and prepare supply orders as needed to maintain appropriate supply levels. Place Office Depot and supply orders within five working of request.
Reconcile supply invoices with received items, note any discrepancies and contact the vendor for resolution.
Receives request for employment verifications (verbal, faxed, mailed). Completes verbal employment verification and distributes faxed/mailed verifications to the appropriate person for completion.
Practice sound safety and immediately resolve any safety issues and/or bring any issues immediately to the attention of your supervisor.

Minimum Qualifications:

Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications:

Knowledge of standard office procedures, practices and methods; word processing software; data entry techniques; recordkeeping techniques; telephone etiquette.
Experience with Workday, Peoplesoft/MyCSN.
Proficiency in Microsoft Office, Specifically Word, Excel, and Outlook.
Experience working with diverse population.
Organizational and time management skills.

Salary Range:

Grade 23, Step 1 - $39,421.44.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a competitive benefits package, including an excellent PERS retirement plan (a defined benefit plan), generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover letter
Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination.

Posting Close Date
01/31/2025

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/CSN-External/job/CSN---Charleston-Campus/Administrative-Assistant-I---Human-Resources_R0145795

About Us
The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.