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Accounts Receivable and Payroll Analyst (Administrative Analyst/Specialist Non-Exempt) - Office of Human Resources
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Position Number: 4491147
Location: San Francisco, CA
Position Type: Human Resources

Accounts Receivable and Payroll Analyst (Administrative Analyst/Specialist Non-Exempt) - Office of Human Resources

Job No: 531062
Work Type: Staff
Location: San Francisco
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title

Accounts Receivables & Payroll Analyst

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Human Resources - Payroll Services

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday-Friday; 8am-5pm

Anticipated Hiring Range

$4,995.00 Per Month ($59,940.00 Annually)

Salary is commensurate with experience.

Position Summary
Under the general direction of the Associate Director, Payroll, the Accounts Receivables (A/R) Analyst will be hands on, assume the day-to-day responsibilities of identifying A/R's, and work with employees to ensure re-payments are processed timely and properly applied to open receivables. This will require coordination with the Payroll, Benefits units and campus Accounting Department. The A/R Analyst will glean data from multiple data sources to compile reports to notify employees and track, reconcile, and communicate (written and verbal) A/R status and respond to A/R inquiries from employees. Ongoing emphasis will include reviewing the existing processes, and help to develop process improvements to enhance A/R process efficiency and timeliness. Employee will independently initiate process changes in pay status for appointments, end of probationary periods, promotions, demotions, reclassifications, retirements and separations for all categories or combination of categories of CSU employees including faculty, staff, graduate assistants, student assistants, special consultants, individual course and summer session instructors. Support PIP process and oversees Alternate Work Schedule
Position Information
Program Administration

Retrieve and compile data to identify employees in A/R status and establish A/R with Campus Accounts Receivables and/or Payroll

Track the status of unpaid and paid A/R's and maintain records of employee A/R status

Establish efficient and accurate mechanism(s) to track the status of unpaid and paid A/R's

Make arrangements with employee(s) for re-payment plan, as applicable

Coordinate with campus Accounts Receivable department to advance aged receivables to collections status.

Investigate and resolve customer queries Communication

Send communications to employees of amount(s) owed, reason for A/Rand options to pay A/R

Compose and send dunning notifications, as appropriate

Provide regular status reports for VP/CFO, HR AVP and Associate Director, Payroll

Investigate and resolve customer queries

Provide service to the campus community regarding payroll related questions Analyze and process payroll transactions using the appropriate systems. This includes, but is not limited to:

Pay (intermittent, regular full and part time, overtime, special consultant, shift differential, call back, individual lesson, annual year, 10-month, 10/12, semester, summer session, extended vacation and MSAs)

Leave status and accruals (vacation, holiday, sick, jury duty, bereavement, military, and compensatory time)

Changes in pay status (appointments, end of probationary periods, promotions, demotions, reclassifications, retirements and separations)

Support the PIP process and over sees the Alternative Work Schedule Other duties as assigned
Minimum Qualifications
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications

Bachelor's degree in Accounting, Finance or related field(s)
Two years working experience in Accounts Payable/Receivables, including collection or other related experience.
Experience with running and downloading data from different data sources to compile reports and databases.
Accounts Payable/Receivables and/or Payroll experience in public higher education / federal/ state sectors.
Experience in diplomatic communications with employees regarding monies owed.
Advanced skills in MS Word, Excel and Mail Merge functionality.
Reliable and dependable with a willingness to learn
High level of accuracy and attention to detail
Trustworthy and capable of maintaining confidentiality
Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreement.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

To apply, visit https://careers.pageuppeople.com/873/sf/en-us/job/531062/accounts-receivable-and-payroll-analyst-administrative-analystspecialist-nonexempt-office-of-human-resources