Job Details

Human Resources Coordinator / Assistant to the CHRO

Position Number: 6899745
Location: Bowling Green, OH
Position Type: Human Resources

Human Resources Coordinator / Assistant to the CHRO

Bowling Green State University

Salary: Depends on Qualifications
Job Type: Full-Time
Division: President's Office
Opening Date: 02/03/2026
Location: Main Campus (BG), OH
Job Number: BGSU01379
Department: President's Office
Closing: Continuous

Summary

The Human Resources Coordinator/Assistant to the CHRO serves as the central point of contact for the Office of Human Resources. The role provides high-level executive and confidential administrative support to the Chief Human Resources Officer, including managing communications, coordinating initiatives, and supporting sensitive matters. Responsibilities also include overseeing daily HR office operations, supervising student employees, maintaining personnel records, and supporting core HR functions. Additionally, the position manages HR fiscal operations, including budget monitoring and tracking, expense processing, and financial reporting to support informed leadership decision-making.

Essential Functions

HR Consultation Services

Serve as the primary point of contact for HR related matters, independently resolving routine and non-routine issues and appropriately escalating complex or sensitive matters.
Communicate and explain university policies and state/federal employment laws to employees, applicants, and department leadership.
Function as the liaison between the HR department and university stakeholders, ensuring timely, accurate, and professional communication.
Partner with internal HR subject matter experts to ensure consistent service delivery and provide unified resolutions to multifaceted inquiries.

Executive & Senior Leadership Support

Provide high level administrative support to the CHRO, utilizing independent judgement to manage complex scheduling, competing priorities, and coordinate logistics for internal and external stakeholders.
Manage the CHRO's communication flows by drafting correspondence, preparing preliminary responses, reports, and approvals.
Coordinate CHRO led initiatives, special projects, and assignments by researching data, gathering cross departmental information, and developing actionable recommendations.
Function as the primary point of contact for highly sensitive HR matters, ensuring all inquiries are managed with strict adherence to confidentiality protocols.

Departmental Operations

Responsible for overall office operations, including managing phone inquiries, scheduling, coordinating, and supporting meetings; ordering and maintaining office supplies; distributing and processing mail; and performing a wide range of administrative and office management functions to ensure efficient daily operations.
Oversee the integrity and security of physical and digital personnel records, ensuring all files are maintained in strict compliance with university and legal standards.
Direct and supervise student employees by assigning work, monitoring progress, providing training and mentorship, and overseeing workflow completion.

HR Functional Operations

Serves as an administrative point of contact for I9/E-Verify compliance, providing guidance to campuswide stakeholders on federal regulations, while acting as the designated employer representative for Section 2 document verification.
Provide administrative and operational assistance to the Talent Acquisition, Benefits, Compensation, and Employee Relations teams as needed.
Provide coordination and administrative support for HR sponsored events and facilitate the distribution of physical and digital assets for HR initiatives.
Performs routine HRIS data entry, generating standard reports upon request.

Fiscal Management & Budgetary Oversight

Oversee the HR budget lifecycle, including the management and monitoring of operational, personnel, and project-based funds.
Execute fiscal tasks such as processing invoices and reconciling monthly expenses, preparing check request, and managing travel expense reimbursements in compliance with university policy.
Serve as the key resource in the budget cycle by gathering financial data and preliminary reports to keep the CHRO informed of budget status and operational trends.

Other Duties

Perform additional duties and special projects assigned to support the mission and operations of the Office of Human Resources.

Minimum Qualifications

The following Degree is required:

Associate's degree

The following Degree is preferred:

Bachelor's Degree, in Human Resources, Business Administration, Communications or related field

The following Experience is required:

3 years of administrative experience, including at least 2 years in a human resources environment

The following Experience is preferred:

Professional Human Resources experience
Experience processing financial transactions (e.g., invoices, reimbursements) and performing budget reconciliation
Professional experience working in a university setting; understanding governance structures and public employment, etc.
Professional HR certification (PHR or SHRM-CP)

Additional Information

Knowledge, Skills, and Abilities

Excellent written and verbal communication skills, with a proven ability to communicate professionally, clearly, and tactfully
Ability to collaborate and work effectively with individuals representing a wide range of backgrounds, experiences, and perspectives
Advanced knowledge of Human Resources Information Systems including reporting and data management
Strong project coordination and records management skills, with the ability to manage multiple initiatives while maintaining accurate and compliant documentation
Strong analytical and problem-solving skills
Ability to read, interpret, and apply legal and regulatory documents, including the Ohio Revised Code

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by February 17, 2026.

Required Application Materials & Evaluation

Experience must be fully documented on the official application.
The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

Required: Resume (for supplemental information only)
Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. EEOC Know Your Rights Poster: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/5222564/human-resources-coordinator-assistant-to-the-chro

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